EXPO SEGURIDAD MEXICO 2010
Rules
and Regulations
1. Cancellations
2. Dates and Time Schedule
3. Booth Setup and Removal
4. Rules About The Use of Space
5. Additional On-Site
Services
6. Booth Decorations
7. Sponsorship and
Promotional Activities
8. Food and Beverage
9. Liability Insurance
10. Parking
11. Security
12. General Rules
With the
goal of assuring a successful and productive expo, GIPREX INTERNATIONAL, S. DE
RL DE CV has appointed an Organizing Committee which, with the collaboration of
Centro Banamex, has established the following rules
of operation that will create a secure environment and ensure the proper use
and care of THE EXHIBITION center facilities, so please read it carefully. If you have any doubts about the meaning of these rules or if there
is any missing information, please contact the Organizing Committee.
1. Cancellations
EXHIBITORS
may cancel or reduce their exhibition space and receive a refund of all
payments made for the space, as long as they had provided a request in writing
of their cancellation or the reduction in the size of your booth at EXPO
SEGURIDAD MEXICO 2010.
1.1. Fee
reimbursement schedule is as follows:
* 100% of
reimbursement for cancellation or booth size reduction before January 1, 2010,
minus a $ 250.00 dollar processing fee.
* 50% of
reimbursement for cancellation or reduction of space requested by January 31,
2010.
* 25% of
reimbursement for cancellation or reduction of space requested by February 27,
2010.
* On or
after February 28, 2010 NO refunds will be made for cancellation or reduction
of space.
The EXHIBITOR
agrees that failure to pay for the use of the space within the specified
deadlines, or for failing to comply with any provisions contained in these
regulations on the use of the booth, THE ORGANIZERS maintain the right to
reassign to other parties, the booth location specified in the contract and/or
to take possession of that space and resell all or part of it to other parties
and under the terms THE ORGANIZERS consider appropriate.
In the
event that, and at the sole discretion of THE ORGANIZER, THE EXHIBITION site
where the event is to take place, becomes inadequate and unable to be occupied;
or, in the event that there are, for any cause or causes, not within the
reasonable control of THE ORGANIZER, that will substantially interfere with
event and is basic to the operation of THE EXHIBITION or the performance of THE
ORGANIZER within the rules of the contract (of which these Rules and
Regulations are part), the contract and/or THE
EXHIBITION (or part thereof) may be terminated by THE ORGANIZER. THE ORGANIZER
is not liable for delays, damages, losses, increased costs or other unfavorable
conditions arising from any cause or causes not reasonably within its control.
In the case that THE ORGANIZER rescinds the contract and/or cancels THE
EXHIBITION (or part thereof) as set out above, the ORGANIZER may retain all
fees paid by the EXHIBITOR as compensation for expenses incurred until the time
that the event was cancelled, without there being any further obligation by
either party. For these purposes, the phrase "Cause or causes not
reasonably within the control of THE ORGANIZER" shall include, without
limitation: Fire, unexpected events, floods, epidemics, earthquakes, explosions
or accidents, blockages, embargos, inclement weather, government restrictions
or orders of civil defense or military authorities, acts of terrorism, riots or
civil disturbances, strikes, lockouts, boycotts or other labor disturbances,
the inability to recruit sufficient labor, technical failures, personnel
failures, mechanical failure or lack of adequate transportation, inability to
obtain supplies or equipment because of their impoundment, expropriation or
requisitioning, failures related to local, state or federal laws, the laws,
orders, decrees or regulations whether legislative, executive or judicial,
or constitutional or unconstitutional,
and accidental causes of failure.
2. Times and Dates
2.1. The
schedule for the booth set up, the Exposition Hall open hours and the booth
removal are as follows:
Activity Date Time
Booth Setup 54 m2 / 600 Sq.Ft.
or larger Saturday, April 17 9:30 AM to 10:00 PM
Booth Setup 36 m2+/400+ Sq. Ft. Sunday,
April 18 8:00 AM to
2:00 PM
Booth Setup Remaining EXHIBITORS Sunday, April 18 2:00 PM to 10:00 PM
General Setup Monday,
April 19 8:00 AM to
8:00 PM
General Setup Tuesday,
April 20 8:00 AM to 1:00
PM
Expo Hall Open Hours Tuesday, April 20 2:00 PM to 8:00 PM
Expo Hall Open Hours Wednesday, April 21 2:00 PM to 8:00 PM
Expo Hall Open Hours Thursday, April 22 2:00 PM to 8:00 PM
Booth Dismantling
Thursday,
April 22 8:00 PM to 10:00
PM
Booth Dismantling Friday,
April 23 8:00 AM to
2:00 PM
All EXHIBITORS
must follow the designated schedule for assembly, disassembly and open hours of
the event, and if not followed, shall pay to the Centro Banamex
any overtime wages incurred.
3. Assembly and Disassembly
3.1. All
boxes and packing materials must be removed without exception no later than
Monday April 19 2010 at 8:00
PM. EXHIBITORS may continue to work within their booths, finishing
by 1:00 PM on Tuesday April 20. Assembly is prohibited after this time or
during EXPO hours, except for cleaning.
3.2. For
better control over the equipment, merchandize and materials displayed at the
event, all these should be brought into to The Exhibition Hall, through the
designated entrances and exits as indicated on The Exhibition Hall map during
the setup and disassembly hours.
3.3. Fitting,
installation, decoration and general assembly of the booths must comply with
the schedule indicated in these rules. Otherwise, THE ORGANIZER shall be
empowered to take any action it deems necessary and the EXHIBITOR shall pay the
amount of overtime wages.
3.4. Expo
hall carpets will be installed on April 20 at 8:00 AM, so all boxes and packing
material must be removed from the hallways. There cannot be anything allowed to
interfere with the work of installing the carpet. Therefore, the Organizing
Committee and the carpet installation company have the power to take any
measures necessary to remove materials that prevent the installation of the
carpet. The EXHIBITOR shall have no right to complain if there were to be any
materials damaged and the Organizing Committee and the installation company are
free from responsibility for any damages that could occur.
3.5. Work
of dismantling the booth and packing up of displays shall be prohibited before
8:00 PM Thursday, April 22.
3.6. It is
strictly forbidden the entry of heavy machinery or equipment to The Exhibition
Hall after the opening ceremony.
3.7. It is
forbidden to remove from THE EXHIBITION any equipment, displays or merchandise
during the event, except under the direct supervision by the security service,
which will authorize and approve your exit pass.
3.8. If
for any reason, any material, papers and/or equipment destined for your booth
was left outside The Exhibition Hall during setup, may have access during the
days of the event (with the prior approval of the Organizing Committee) between
9:00 AM and 1:30 PM.
3.9. All
booths must be removed in accordance with the timetable set out in Section 2.1.
After the designated time to have vacated your booth, the Organizing Committee
will instruct the staff to clear and dispose of any remaining booths and
materials still in the exhibit hall, charging the EXHIBITOR any costs that have
arisen. Neither the Organizing Committee nor the booth assembly support company
nor THE EXHIBITION center shall be liable for any damages that may be caused to
the booths or other material during the removal and disposal process.
3.10. No
vehicle can enter THE EXHIBITION area while the hall is open to visitors. If it
is to be displayed as part of a booth, you must notify the Organizing Committee
before the beginning of the setup process, to establish an arrival time and
arrange for the safe entry of the vehicle. The vehicle’s motor must not be
started during the event, and the vehicle must contain only the minimum amount
of fuel necessary to move it into and out of the building.
3.11.
If you are going to display machinery, it must have all the elements required
to meet safety standards that guarantee that there is no risk to visitors nor
is there any risk to The Exhibition Hall. The
Organizing Committee is entitled at any time to stop the demonstration and operation
of any such machinery or equipment that it deems dangerous, harmful or annoying
to visitors and EXHIBITORS. Prior authorization from the Organizing Committee
is required to establish an entry time for the safe entry of any such machinery
or equipment.
3.12. The
maximum height of the building is 12.00 meters, 40 feet.
3.13.
Booths 9 to 18 m2, (100 to 200 sq. ft.), have dividing walls of 2.5 meters (8
feet) height. Booth decorations for 9 m2 cannot exceed 3.5 m height and 18 m2
cannot exceed 4.5 m height. In addition, each booth contains a heavy-duty blue
carpet and 1-grounded electrical outlet and fluorescent
lamp 2 x 39 watts (must have canopy to install). Also, it may have the option
to include a fascia board (canopy) with the company name and booth number, if
requested in a timely manner through the EXHIBITOR’s Manual Online. Corner and
header booths only include the wall(s) adjoining the booth(s) located on the
sides or back of the booth. All other services such as electricity, telephone,
additional furniture, cleaning, etc. must be contracted through the official contractors.
Service provider requisition forms are included in the official EXHIBITOR’s
Manual Online.
3.14. For
booths larger than 18 m2 (200 sq. ft.), the decorations should not block or
hinder the visibility of any other booths, nor obstruct the informational signs
within the Centro Banamex, emergency exits and/or
walkways. Therefore, the maximum height of the booth and its decorations is
6.00 meters, (20 feet). If your are considering placing a booth higher than the
allowed 6.00 meters, (20 feet), it is necessary to have responsive letter
guaranteeing the structural integrity of the booth from the booth assembly
company. These booths include 2-grounded outlets. If you need more electrical
connections, please apply and pay directly to the electrical services
contractor company at THE EXHIBITION Center. These booths do not include carpet,
walls, fascia board (canopy) or signs. All other services such as electricity,
telephone, additional furniture, cleaning, etc. must be contracted with these
official contractors. Application forms for these service providers are
included in the official EXHIBITOR’s Manual Online.
IMPORTANT: The booths must be installed in
accordance with the specifications of the official floor plan of THE EXHIBITION.
If any EXHIBITOR wants to make modifications or changes such as adding or
removing booth dividers and guardrails, these may be requested free of charge
through the EXHIBITOR’s Manual Online by the designated deadlines for each type
of service needed. After that date, any changes will be charged at that time
and must be paid directly to the official provider, and are subject to the
availability of that firm to provide the service within the timeframe given.
3.15. The
weight limit of THE EXHIBITION floor is 2.5 metric tons/m2.
If you need to bring in equipment or machinery that exceeds the weight limit,
you must request prior permission from the Organizing Committee, which will be
evaluated in conjunction with THE EXHIBITION center authorities for
consideration and approval. EXHIBITORS will be responsible for contracting any
special equipment necessary for this task maneuver without causing any damage
to the facility or to the other booths.
3.16. The
only tasks allowed within The Exhibition Hall are the set up of furniture and
equipment; any carpentry, metalworking, plumbing, electrical work or any other
activity must be done outside The Exhibition Hall.
3.17.
During the time of assembling and dismantling the booths, for safety reasons
smoking or the drinking of alcoholic beverages is forbidden.
3.18.
During assembly and disassembly hours, lighting will be at 30% of the normal
levels, and no air conditioning will be provided.
3.19. You
may use double-sided adhesive tape and/or masking tape to affix advertising
signs or banners on the sides and back hard wall panels of your booth, as well
as you may use nylon thread and/or hooks placed at the top of the hard wall panels
to suspend any advertisements or banners.
3.20.
Activities NOT permitted in the
hall:
3.20.1.
The covering or painting of the floors, walls, columns or ceilings of the
building.
3.20.2.
The nailing, screwing, drilling or the performance of any action that involves
damaging the facilities or interfering with the venue’s ability to provide
services.
3.20.3.
The use of spray paint, saws, air guns, machines for cutting or welding,
compressors, or any noisy or pollution emitting equipment.
3.20.4.
Welding over any metalic structure of the building.
3.20.5.
Hanging objects from the support columns, walls, ceiling, railings or doors.
3.20.6.
Use construction materials (plaster, cement, bricks, etc).
3.20.7. Tamper
with, modify or manipulate the electricity, telephone or other facilities
services or to make connections directly to the central distribution panels for
these services from your booth. These tasks are reserved exclusively for the
Centro Banamex technical services contractors and its
subsidiary Groupo Omega.
3.20.8.
Place any signs, advertisements, materials or objects on the walls, doors or
windows of the facility.
3.20.9.
Use machines with excessive mechanical movement that may cause vibrations such
as cutters, compressors, dies, etc.
3.20.10.
The cleaning of materials, tools, brushes, containers of paint or any equipment
in the bathroom sinks or anywhere within the facility.
Any damage
caused by not obeying the above rules shall be paid immediately.
Any
additional requests regarding the assembly and disassembly of the booths that
is not provided for within these rules and regulations shall be considered on a
case by case basis by the ORGANIZING COMMITTEE.
4. Rules on the Use of Space
4.1. 4 Under no circumstances will any EXHIBITOR be allowed to
setup their booth until 100% of their fees for the reserved booth space have
been paid. Furthermore, no additional services will be provided until total
amount due has been paid.
4.2. For
cases in which EXHIBITORS invade non authorized space assigned in the
distribution of THE EXHIBITION floor plan without prior written authorization,
the Organizing Committee reserves the right to remove the booth or materials
from that area, and accepts no liability occurring from such actions.
4.3. The
dimensions of the spaces shown on the official floor plan were drawn to scale,
but still are considered to be approximations. The Organizing Committee
reserves the right to make changes as necessary to meet the needs of the Expo
and EXHIBITORS. Booths are allocated fairly and equitably, according to
policies indicated in the rules and regulations regarding the allocation of
booths.
4.4. The EXHIBITOR
will not rent, sub-lease or share wholly or partially the space contracted
without the prior knowledge and written consent of the Organizing Committee. No
product, brochure, accessory, souvenir, catalog or other object, which bears
the name or advertises any other company that is not the EXHIBITOR, will be
allowed. No firm or company without an actual assigned booth will be allowed to
do business within THE EXHIBITION area.
4.5. The EXHIBITOR
commits to respect the limits of the size of the floor area as well as the
height of their booth and to use only the contracted space without blocking
access with any equipment, furniture and/or products or interfering the
visibility of the adjacent booths.
4.6. Any
product demonstrations or activities that impedes free flow of the aisles and
walkways or prevents the free access to the booths of adjacent EXHIBITORS may
be prohibited at the discretion of the Organizing Committee whose decision is
final.
4.7 Any
activity to be conducted by the EXHIBITOR related to product demonstrations
and/or entertainment, which could present a danger to the visitors or EXHIBITORS,
requires prior written approval by the Organizing Committee before the
beginning of the event. All rules regarding the life safety and the protection
must be respected, as these are enacted for everyone’s safety, to avoid
accidents and/or harm to people, or damage to the furniture, equipment and the
facility itself, and must use only the space allocated and respect the rights
of those in contiguous areas by not blocking other booths or walkways or
aisles. In the case that the EXHIBITOR fails to comply with these provisions,
the Organizing Committee may terminate the contract previously signed.
4.8.
Forbidden is the demonstration of products that bother or inconvenience the EXHIBITORS
or visitors, such as those that emit smoke, cause odors, create explosions,
etc. In the event that the demonstration causes noise, the sound cannot exceed
70 decibels, so as not to bother the nearby EXHIBITORS or visitors. In the
event that there are any such complaints about an EXHIBITOR, the EXHIBITOR is
requested to change the demonstration or reduce the noise as necessary to
satisfy the person complaining, and in case of continuing complaints, at the
discretion of the Organizing Committee the demonstration may be prohibited.
4.9.
Prohibited are any activities and/or events deemed by the Organizing Committee
that could be considered inappropriate, illegal or contrary to moral standards
or best practices.
4.10. The
use of 2 floor structures is limited to booths equal or larger than 36 m2 (40
sq.mt.). The structure under no circumstances may exceed the contracted space
at its base and height, including the materials used for construction and
decoration.
4.11. For
both single level and two level booths, take special care regarding the look of
both the visible sides of your booth and the back sides of your displays in
your booth, both of which must have a finished look and be aesthetically
acceptable, so as not to affect the aesthetics of the contiguous booths. In the
case of any complaints by EXHIBITORS, the Organizing Committee will determine
what changes the offending EXHIBITOR is required to make it have an
aesthetically pleasing finished look.
4.12. Both
EXHIBITORS and assembly personnel are responsible for any damage caused to the
buildings and facilities, the booths and their contents, including equipment
and furniture. It is strictly forbidden to nail, staple, perforate and/or paint
the walls of the booth or the floors of the building. Forbidden is the cutting
of the carpets, the painting of the columns or exceeding the weight
restrictions on The Exhibition Hall floor. The failure to comply with any of
these provisions requires the EXHIBITOR to cover the amount of the cost of
repairs to the damaged property, and THE ORGANIZER is not liable for damage to
property or other EXHIBITORS.
4.13.
During the Exhibit Hall Open Hours when THE EXHIBITION is open to the public,
each booth must be staffed at those times by at least one duly accredited
representative wearing the show badge.
4.14. It
is the responsibility of each EXHIBITOR to have your personnel in your booth at
least 30 minutes before the official event start time and for 30 minutes after
the event has closed to the public, as this will reduce the risk of loss
through theft.
4.15. All
personnel of the exhibiting companies must do business and distribute brochures
and/or promotional items only within the area of their own booth. Any
advertising or brochures that are distributed outside of the contracted area
will be removed and discarded without any compensation to the EXHIBITOR.
4.16. Any
installation of signs, advertising, banners or other type of information has to
be approved and supervised by the Organizing Committee. It is forbidden to
place advertising in the following areas of the Centro Banamex:
Hallways, bathrooms, parking lots, snack bars or restaurants, docks, platforms,
doors and building walls.
5. Additional Onsite Services
5.1.
Centro Banamex is the exclusive provider of these
services: Telephony, Internet, Water and Drainage, Compressed Air, Installation
of Hanging Items, Forklift Rental, Booth Cleaning, Storage, Electricity, Food
and Beverage, Fast Food and Cable TV. EXHIBITORS may contract these services
directly with Centro Banamex by filling out the
requisition forms that are in the EXHIBITOR’s Manual Online.
5.2. Some
things to be taken into consideration about the use of certain exclusive Centro
Banamex services are:
5.2.1
Electricity
a) Only
official Centro Banamex employees have allowed access
to the electrical infrastructure of Centro Banamex.
b) Each EXHIBITOR
may request additional electric services, such as high voltage lines or
tri-phase service, directly with Centro Banamex,
specifying the additional electrical load required, either in watts or amps.
c) Any
requests for additional services or special power requirements are subject to
the approval of Centro Banamex.
d) In the
case of the use of equipment, machines or motors by the EXHIBITOR, please add
25% to your usual continuous power consumption to maintain the normal
horsepower needed or add 25% to the amps level to take in to account the
initial start up power requirements of that equipment.
e) The
wiring of the booth in no case may be visible and hanging from structure and/or
columns, it should be routed out of sight along the rails of the support system
of the booth or appropriately marked and protected under the carpet. Cables
shall be continuous without connectors or extensions, for those you need
distribution boxes (switches). It is strictly forbidden to climb in the columns
and metallic structures of the facilities to anyone other than Centro Banamex official employees. Violators will be sanctioned
per instructions of the Centro Banamex staff, even including
the closing of the booth.
f) Because
the incandescent and halogen lamps significantly increase the temperature, the
only lighting permitted is fluorescent lamps, as they burn cool and save
energy.
g)
Prohibited are the installation of improvised electrical connections, it is not
possible to attend requests to provide for additional electrical services that
would require connections directly to the feeder lines that run through the
structure.
5.2.2.
Installations Using The Facilities Structure
a) The
placement of banners, advertisements and all kinds of decorative materials
connected to or supported by facilities structure, can only be done if the
requisition form has been completed by the deadline indicated in the EXHIBITOR’s
Manual Online. The maximum height for the hanging of flags or other items is 7
meters or (8 ft). Above 7 m. no objects are allowed.
b) Only
Centro Banamex official employees may use the facilities
structures around the Exposition area, therefore, it is strictly prohibited to
climb in the columns and metallic structures of the facilities to anyone other
than Centro Banamex official employees
5.2.3.
Cleaning
a) Centro Banamex Staff will be responsible for cleaning and removing
trash from the common areas and hallways of THE EXHIBITION; therefore, they are
not responsible for cleaning within your booth. Please place your trash near
the edge of the walkways by your booth for collection.
b) The EXHIBITOR
may contract for the services of the official onsite cleaning company for the
Booth by using the requisition form provided in the EXHIBITOR’s Manual Online.
5.2.4.
Forklift Rental
a) The
forklifts used within the premises must be in good working condition, free from
leaks of fuel, oil and other liquids and must be equipped with pneumatic tires.
In the event of requiring supplying it with fuel, it is will only be possible
to do it in the loading area.
5.2.5.
First Aid
a) Centro Banamex has an ambulance service available on site with
paramedics equipped for providing first aid, which provides services on a
permanent basis and without cost. There is a similarly equipped medical clinic
available onsite during the entire event.
6. Booth Decorations
6.1. Any
booth decoration must be approved by the Organizing Committee, this to ensure
safety, while avoiding disruption to the adjacent booths.
6.2 The EXHIBITOR
is required to communicate the guidelines and specifications contained in these
regulations to each of their suppliers and contractors involved with their
participation in the event, especially the company hired to assemble and
decorate your booth.
6.3. The
staff assigned to work on the assembly and dismantling of the booths, must wear the required ID provided by the Organizing
Committee that clearly identifies them. Anyone who is not carrying it will be
denied access to THE EXHIBITION area. Such staff shall behave in an orderly
manner to prevent accidents and damage to facilities.
6.4. EXHIBITORS
and/or the Booth Decorator are at all times responsible for any damage or
problems caused by their personnel or the personnel of their contractors. Any
damage caused to the facilities or to another EXHIBITOR must be paid for
immediately.
7. Sponsorship and Promotional
Activities
7.1. All
sponsorships and/or promotional activities within the facility that are offered
by the organizing committee are subject to the approval of Centro Banamex.
7.2.
Centro Banamex has corporate sponsorships such as Banamex, Telcel, Coca Cola and Grupo Modelo. If any EXHIBITOR
would like to introduce any brand that is a competitor to any of these sponsors
(either for sale, branded presence, sampling or tasting) this must be limited
exclusively to The Exhibition Hall contracted by THE EXHIBITION, and is subject
to the written permission of Centro Banamex.
7.3.
Product promotions, including sponsorships and food and beverage tastings, or
the promotion of any products and/or service similar to those already offered
by Centro Banamex invariably are subject to the prior
approval from Centro Banamex. If the promotion of any
products or services were to occur without the prior written consent of Centro Banamex, Centro Banamex reserves
the right to close the booth where the unauthorized activity is occurring,
without any liability to Centro Banamex.
7.4.
Centro Banamex reserves the right to refuse admission
to any unauthorized supplier of goods or services whose prior history of
negative behavior could directly or indirectly adversely affected the good
standing of Centro Banamex.
8. Food and Beverage
8.1 Centro
Banamex reserves all food and beverage concession
rights to operate or provide food and beverage service within the facilities
complex. Service is provided in THE EXHIBITION area, the conventions area, in
the restaurants, cafes and all those outlets designated for this service. It is
strictly prohibited the entry of all outside food and beverages, whether for
consumption by the EXHIBITOR and/or is provided for sale or given away free to
the visitors.
8.2. Any
request related to the paragraph above, should be directed to the Organizing
Committee who will evaluate the specific request in conjunction with the Centro
Banamex.
8.3.
Centro Banamex has an area within The Exhibition Hall
located in front of the Fast Food area, intended for use by its consumers. EXHIBITORS
may purchase meal coupons for feeding your personnel by paying in advance using
proper form found in the EXHIBITOR’s Manual Online.
9. Civil Liability Insurance
9.1. The
Organizing Committee contracted a civil liability
insurance. This insurance does not protect your equipment against damage or
theft, so EXHIBITORS are responsible for insuring their own equipment. The
Organizing Committee will neither for any reason nor
under any circumstances compensate EXHIBITORS for the theft, loss or damage of
your goods and/or equipment.
9.2.
GIPREX INTERNACIONAL, S. DE R.L. DE C.V., GIPREX MEXICO, S.A. DE C.V., the
Organizing Committee, Centro Banamex and its
affiliates or representatives shall not be held responsible for any injury,
loss, damage or harm that may occur to EXHIBITORS, their employees or their
property in any case. The EXHIBITOR, by signing this contract, releases of
liability to the above associations, companies or individuals for any such
injury, loss or damage.
10. Parking
10.1. The
parking facility is operated by Centro Banamex, and
is limited only to cars and trucks with a gross vehicle weight of one metric
ton or less.
10.2. It
is not permitted to use any parking area for the display, sales or promotion of
any kind of product or service or by placing signs or decorations in this area.
11. Security
11.1.
Centro Banamex, conducts security patrols throughout
the complex 24 hours a day, but is only responsible for the safety of their own
facilities and surrounding areas, including: lobbies, shopping areas and public
parking, among others, therefore during the time of the open Exhibition hours.
The security of Booths is the responsibility of each EXHIBITOR.
11.2.
After the scheduled closing of The Exhibition Hall each day, the security
guards will coordinate the clearing of all attendees from The Exhibition Hall,
so we ask for cooperation of all EXHIBITORS in order to prevent anyone from
wandering through unprotected areas and the potential risk for theft that
entails. Apart of The Exhibition Hall open hours scheduled for the event, no EXHIBITORS
are allowed to remain in The Exhibition Hall, with the exception of those who
have previously applied for and received written permission issued by the
Organizing Committee.
11.3. Law
enforcement personnel from the Centro Banamex, Civil
Protection and/or the Fire Department of Mexico City, will make inspection
tours of The Exhibition Hall. In the given case that any potential or actual
danger is detected, that may put at risk the participants of the event, the
Organizing Committee and Centro Banamex, have the
authority to exercise the necessary corrective measures to ensure the safety of
the Centro Banamex, the event and the booths.
11.4. The
Organizing Committee will provide the necessary security at all times during
the event, however, each EXHIBITOR is responsible for the care, custody and
control of their booth and its contents. EXHIBITORS are advised to have
insurance to cover loss or damage of exhibit material, or to contract the
services of a security guard during the event.
11.5. The
functions of the security service hired by the Organizing Committee shall be
limited to:
a) To
control access to the many EXHIBITION events.
b) To
control the removal of products or materials on display, through the specific
forms or special permits.
c) To
verify that all Booth assembly personnel, EXHIBITORS, attendees and special
guests are wearing their corresponding ID or badge as required.
d) To
guard and monitor THE EXHIBITION area and its contents 24 hours as day.
e) To
maintain order and control the public within the facilities.
f) To
check all safety systems protecting THE EXHIBITION and the facilities (fire
extinguishers, emergency doors, sprinklers, fire hoses), among others.
g) Assist
the EXHIBITOR in dealing with any situation that may arise, as well as any
medical emergency.
11.6.
Neither the Organizing Committee nor Centro Banamex, will be responsible
before, during or after the event for:
a) Damage
or loss that may occur to the booths, samples, equipment and/or exhibition
materials.
b) Items
that are lost in their booth during the hours that the exhibit is open.
c) Loss of
objects left inside the vehicles located in the Centro Banamex
parking facility, nor for damage caused by natural phenomena or fire, nor for
mechanical failures nor the total or partial theft of parts and accessories.
11.7. THE
EXHIBITION is a specialized industry event and is not open to the general
public nor to visitors under 21 years of age, and
therefore the Organizing Committee reserves the right to refuse admission to THE
EXHIBITION.
11.8. It
is strictly prohibited the entry and/or carrying any kind of gun, knife or
other sharp object, except by the official Centro Banamex
security personnel, who are legally authorized to do so.
11.9. In
the absence of any prior written consent, any person wishing to bring in or to
remove material from the booths or anything that seems suspicious because of
its volume or size will be subject to review by the security personnel, and an
ample reason will be required for the attempt to bring in or remove that item.
11.10. The
EXHIBITOR is required to secure their booths, to provide for the safety of
their visitors and their booth staff, and will be held liable for any damages
that the deficiency or lack of protection caused to third persons or to their
property, whether by the actions of their own staff as well as those caused by
machinery or equipment installed in the booth.
11.11. The
EXHIBITOR commits to comply with all rules and policies of the Centro Banamex.
12. General Information
12.1. This
request to rent space at EXPO SEGURIDAD MEXICO 2010 will become a valid
contract only when accepted and is subject to the conditions specified in these
regulations, the official event booth site plan map and the general information
is contained in the EXHIBITOR’s Manual Online. Please read everything carefully
before signing this contract. All EXHIBITORS agree that their staff, employees,
agents and representatives and all those directly and indirectly involved in
any activity related to your participation in THE EXHIBITION will abide by
these regulations and/or to any additions or modifications made by the
Organizing Committee, and will act in strict conformity with these rules and
regulations. These rules have been made with the best interest of protecting
the EXHIBITORS, the Organizing Committee and their representatives. For any
interpretations of the rules, the Organizing Committee’s decisions will be
considered final, and any matter not covered herein, will be subject to the
final decision of the Organizing Committee. Being accepted as an EXHIBITOR at
SEGURIDAD MEXICO 2010 does not mean or imply the endorsement by the Organizing
Committee of the EXHIBITOR’s products and services.
This
agreement commits the parties and their successors under contract law. A breach
of any part of this contract will be deemed a breach of the contract as a
whole.
Any breach
of these rules will be just cause for termination of this contract without any
liability on the part of the Organizing Committee.
The
Organizing Committee reserves the right to enforce the compliance of this
contract by any means necessary, including taking legal action.
Sincerely,
The Organizing Committee
EXPO SEGURIDAD MEXICO 2010